Information needed Response
Title and link to statistical output Biannual Diversity Publication April 2021
Name of producer organisation Ministry of Defence, Analysis Tri-Service

Name and contact details of person dealing with report Responsible Statistician, Tri-Service Head of Branch
Name and contact details of Head of Profession for Statistics or Lead Official Chief Statistician
Link to published statement about the breach (if relevant)
Date of breach report 9 June 2021

Information needed Response
Relevant principle(s) and practice(s) Trustworthiness, practice T3.4 - Statistical content has been made public or supplied to parties not essential for statistical production without prior permission for access, through accidental or wrongful release.
Date of occurrence of breach 9 June 2021

The UK armed forces biannual diversity statistics 2021 was due for publication by Ministry of Defence (MoD) on 10 June 2021. Following a check of the pre-release list in advance of sending out the pre-release email, one person changed roles and remained on pre-release list. This meant that when we circulated the pre-release email for the biannual diversity publication at 9:30am on 9 June 2021 this individual received the email when they should not have done. The deputy head of profession was informed of the breach by another colleague at 1pm on 9 June 2021 and breach policies were then immediately implemented.

Externally there was no impact. Internally there was minimal impact. Following the breach, the individual was contacted to ensure the pre-release email was forwarded onto the correct person.

  1. The incident highlighted the need to check the pre-release contacts 2 weeks prior to release to ensure this doesn’t happen again. Contacting individuals directly to confirm prerelease access is still required.
  2. 2. Investigated how it happened, team leader discussed with other team leader of imminent release of official statistics to ensure it doesn’t happen there.
  3. 3. A whole team meeting, before the next major round of publications, to discuss further options on reducing pre-release risks and re-stressing the importance of the process.  Ensure that everyone confirms they understand their responsibilities under the Code of Practice, with particular reference to trustworthiness and orderly release.
  4. MOD wide communication will be tightened, e.g. briefings, email cascades, workshops etc to ensure learnings are cascaded to all.